Executive Assistant in Jacksonville, Florida at AccruePartners

Date Posted: 10/24/2019

Job Snapshot

Job Description

AccruePartners values our contract and consulting employees. We offer a competitive benefits package to meet the diverse needs of all of our contractor and consulting employees and their family members. Here is a listing of what our company offers: 401(k) Medical, Dental, Vision, Life Insurance, Employee Assistance Program, Medical and Prescription Drug, Short and Long-Term Disability Insurance.

THE TEAM YOU WILL BE JOINING:

  • Fortune 100 Financial Services Company
  • 100-year history of dedication to customer satisfaction, success and growth
  • Tremendous growth and new business strategy leading to the need for new talent
  • Significant investments in cutting-edge technology

WHAT THEY OFFER YOU:

  • Culture: Excellent work environment that fosters collaboration
  • Growth: Ability to make an impact on the direction of the organization
  • Opportunity: Gain hands-on experience working with cutting-edge technology
  • Stability: Recent financial performance of the company has reported record profits

WHERE THE POSITION IS LOCATED:

  • Jacksonville, FL

WHY THIS ROLE IS IMPORTANT:

  • Reconcile monthly billing statements, validating for accuracy and ensuring proper payment of all bills
  • Assist managers with reports, minutes, travel, correspondence, etc.
  • Order supplies and control distribution of supplies
  • Coordinate service calls for department office equipment
  • Send, receive, and distribute mail and faxes for department
  • Assist, route or take messages for Management phone calls
  • Coordinate aspects of new hire procedures such as IT setup, phone set up, name plates, etc.
  • Perform additional administrative duties as necessary

THE BACKGROUND THAT FITS:

  • Work with minimum supervision while meeting standards for quality
  • Work well under time pressure, conflicting demands, and deadlines
  • Strong attention to detail and accuracy
  • Excellent interpersonal skills, communication skills and ability to interact effectively with all staff levels
  • Strong computer skills, including experience with all Microsoft Office products
  • Excellent team player
  • Excellent phone skills
  • Adapts quickly to change
  • Excellent attention to detail
  • Professionally manages exposure to confidential information and discussions
  • Meets challenges with resourcefulness
  • Completes work in timely manner
  • Strong organization skills
  • Strong time management skills
  • Ability to accept and perform additional duties as needed.
  • A positive attitude.

ADDITIONAL QUALIFICATIONS:

  • Minimum of 5 years of related Administrative Assistant work experience
  • High School Diploma required
  • Prefer experience and knowledge of the financial services industry.