Administrative Assistant in Charlotte, North Carolina at AccruePartners

Date Posted: 11/8/2019

Job Snapshot

Job Description

THE TEAM YOU’D BE JOINING:

  • Large well-established nonprofit organization in Charlotte.
  • Organization that was established in 1890 focusing on meeting the needs individuals, families and communities.
  • Opportunity to work with top-tier executives

WHAT THEY OFFER YOU:

  • Beautiful office where they truly invest in their employees to build great working relationships.
  • Working across multiple divisions of the organization that provides room for growth potential.
  • Ability to participate in volunteer events across Charlotte

WHY THIS ROLE IS IMPORTANT:

  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities (includes eSpace, room set-ups, food and audio visual requests), and records minutes of meetings (as needed)
  • Provide staff training for eSpace, copiers, and phone system including help-desk support and system administration
  • Organizes and maintains file system, and files correspondence and other records
  • Manages Operations Director schedule
  • Prepare check requests each week
  • Works with Set-up Coordinator and Food Service Manager to ensure scheduled meetings, set-ups, and eSpace flow smoothly and efficiently
  • Manages general office equipment and monthly reporting for the following: copiers, faxes, paper cutter and folder, postage machine
  • Manages the automated phone system, including the potential need to access on a holiday or during inclement weather from off-site
  • Works with Facilities Supervisor to manage the Brivo system (security door access system). Door schedules to be reviewed weekly for locking and unlocking matching the weekly events. This includes process and distribution of key badges and key requests
  • Perform financial expense research in a single or across multiple accounts in comparison to budgets

THE BACKGROUND THAT FITS:

  • Post-secondary degree or related field; three years of experience; or equivalent combination or education and experience
  • Computer knowledge – Microsoft Office Suite
  • Ability to learn new systems related to environment: eSpace, Shelby Arena, Shelby Financials, and Brivo Security System

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